Conferences and expert events - what to keep in mind when arranging the space?

Conferences and expert events are intended for a group of professionals in a given field. In addition to the high level of content, the professional setting of such an event is also extremely important. Today, we will explain how appropriately selected event furniture can support the success of such events, regardless of the industry.

Are you organising an expert debate? Make sure you have the right stage set-up

The central area of any conference is the stage and the programme happening within it. It is the place to which, at least 80% of the time during the event, the audience's eyes turn. It is therefore important that the stage is eye-catching and aesthetically pleasing, as it relates to the theme of the entire meeting. An indispensable element will be various types of screens or scenographic overhangs, creating a background for the events taking place on the stage.

Depending on the nature (debate, presentation, speech, award ceremony), suitable event furniture for hire will be needed to create the ideal space on stage. In the case of speeches of an expert debate nature, where several guests appear on stage at the same time, it is important to ensure a comfortable and well-presented seat for each of them. Event armchairs will help here, which are good to place in the company of tables for water or other trinkets for the debaters. Increasingly, combinations consisting of both armchairs and event sofas are appearing in stage arrangements, which makes the whole arrangement more interesting, but is also very helpful when the number of debaters in individual discussion panels varies.

Event rostrum for guest speakers

For events where one person appears on stage, it may be more practical to create a place for him or her to make their speech. Event rostrums for hire can certainly help here. Match them well with the nature of the meeting and the rest of the scenographic elements. Our event furniture rental company, Colors of Design, offers a wide range of rostrums for the stage, such as glass ones in white and black or wooden models, all of which can be personalised.

It's also worth ensuring that the stage isn't just an empty raw space and providing some appropriate decorations on it. Flower pots, carpets or decorative screens will be a good choice and will fill the space, creating interest in the eyes of the audience. You will find them in our ACCESSORIES & ADDITIONS section.

A key element of a live event - audience seating

Live events, also cannot take place without audience participation. Dedicated and comfortable audience space is an extremely important element. You can furnish it with event chairs adapted in colour and style to the event, or go a step further in the direction of comfort and prepare seats on soft furniture. Event pouffes and sofas for hire, will help create a cosy and comfortable space for conference or gala participants. Elegant coffee tables arranged somewhere between the seating areas, on which participants will be able to put down their drinks, for example, will be great. It is worth remembering that if a meeting is to last several hours, convenience may prove to be one of the key elements in the reception of the participants.

Event furniture nowadays comes in so many different styles and colours that you can easily find something to suit the nature of your event!

Ensure comfort during conference breaks - buffet for participants

With event furniture hire, you can furnish all areas of your event, including the catering area, which is a must for any professional conference. During breaks, it is a good idea to provide snacks and drinks for participants, and set these out on dedicated and visually appealing buffets. Our event furniture rental company, Colors of Design, has plenty of interesting solutions for the perfect presentation and service of food during a conference. Essential in the catering area will be cocktail tables where guests can stop during their meal, or tasteful café tables complemented by chairs.

Taking care of these key areas mentioned in the article when planning an industry event will certainly go a long way in the final evaluation of the event by its attendees. It is therefore worth taking a moment and selecting the most appropriate conference furniture and accessories. We will be happy to assist you in their selection, don't wait and call us today!